Sex and Current Gender Input and Display

Sex and Current Gender Input and Display
- Quick Implementation Guide

Quick Implementation Guide

Edition 1 22 [nd] April 2010

Current Gender and Sex Display Current Gender and Sex Input 3 4 This document was prepared for NHS Connecting for Health which ceased to exist on 31 March 2013. It may contain references to organisations, projects and other initiatives which also no longer exist. If you have any questions relating to any such references, or to any other aspect of the content, please contact cuistakeholder.mailbox@hscic.gov.uk Copyright: You may re-use this information (excluding logos) free of charge in any format or medium, under the terms of the Open Government Licence. To view this licence, visit nationalarchives.gov.uk/doc/open-governmentlicence or email psi@nationalarchives.gsi.gov.uk.

1 Guidance Introduction

The NHS categorises a person’s gender in two ways:

Person Gender Current, which refers to a person’s current gender classification

For brevity and clarity, this document uses the term Current Gender for this concept

Person Gender at Registration, which refers to the record of a person’s gender classification at the point of birth registration

For brevity and clarity, this document uses the term Sex for this concept

Healthcare professionals and patients may confuse the terms ‘Current Gender’ and ‘Sex’, or assume that they are synonymous. Therefore, all NHS applications should display and explain those terms in a clear and consistent manner, both at input and at subsequent display.

Allowable values for Current Gender and Sex need to be from a pre-defined, restricted set in order to ensure legal compliance and data interoperability and to respect patient sensitivity.

Important

The values defined in this document are based upon the current proposed changes to the NHS Data Model and Dictionary [1] . Should future changes be made to this document, amendments to this guidance will be required.

Although it contains all of the guidance points, this document omits supporting information and is therefore not intended as a substitute for the full NHS CUI document Sex and Current Gender Input and Display [2] . Refer to that document for the definitive statement of the design guidance in this area.

The visual representations used to display the guidance are illustrative only. Stylistic choices (for example, display font used), unless otherwise specified, are not part of the guidance and are therefore not mandatory requirements.

1 NHS Data Model and Dictionary

http://www.datadictionary.nhs.uk/index.asp

2 Sex and Current Gender Input and Display – User Interface Design Guidance (v4.0.0.0)

2 Guidance

Current Gender and Sex Display

Male

Female

Other Specific

Not Known

Not Specified

Male

Female

Not Known

Indeterminate

CGS-0003

The Current Gender status is one of the illustrated values

Mandatory

CGS-0011

The Sex status must only contain one of the illustrated values

Mandatory

CGS-0007 Current Gender Not Known

Sex Female

Label the Current Gender status display ‘Current Gender’

3

Recommended

CGS-0016

Label the Sex status display ‘Sex’

Recommended

Guidance

Current Gender and Sex Input

The guidance supports two control styles for input of Current Gender and Sex

Option Button Group (also known as Radio Button Group)

Current Gender

Drop-Down List Box

Current Gender	Col2
Not Known
Male Female Other Specific Not Known Not Specified	Male Female Other Specific Not Known Not Specified

Sex

Sex	Col2

Male Female Not Known Indeterminate	Male Female Not Known Indeterminate

The Option Button group design occupies more screen space but provides better instruction to the user.

This control style should be used if there is room on the input form.

4 Guidance

Current Gender Input

Current Gender

CGS-0001

Label the Current Gender input controls ‘Current Gender’

Mandatory

CGS-0008

Use ‘Not Known’ as the Current Gender default value

Recommended

CGS-0020

Current Gender option buttons group input controls must consist of five option buttons

Mandatory

CGS-0021

Current Gender option button group labels must be in the order illustrated

Mandatory

CGS-0022

The Current Gender tab order is the same as illustrated

Recommended

5

Current Gender Input

Current Gender

Not Known	Col2
Male Female Other Specific Not Known Not Specified	Male Female Other Specific Not Known Not Specified

default value

Guidance

CGS-0026

Use a single drop-down list box for the Current Gender control

Mandatory

CGS-0025

Current Gender drop-down list box options are in the order illustrated

Mandatory

CGS-0027

Do not use a prompt for the Current Gender control, due to its default value of ‘Not Known’

Mandatory

(thus no prom	Col2
(thus no pro	(thus no pro
Not Known

Current Gender CGS-0004

Make the definitions of the Current Gender status values accessible to the user

Mandatory

Note The tooltip is one example of how a definition might be displayed. The display style and definition are not part of the guidance

Male Female Other Specific Not Known When the person ha Not Specified idea of what their ge is neither discretely	Col2	Col3
Male Female Other Specific Not Known Not Specified When the person ha idea of what their ge is neither discretely	Not Specified When the person ha idea of what their ge is neither discretely	Not Specified When the person ha idea of what their ge is neither discretely

6 Guidance

Current Gender Input

Male

Female

Other Specific

Not Known

Not Specified

7

CGS-0002

The Current Gender values are as illustrated

Mandatory

CGS-0005

Do not abbreviate Current Gender data values

Mandatory

CGS-0006

Do not display the underlying coded representation of the Current Gender data values For example, the standard code for ‘Male’ may be the integer 1, but this number should not appear

Mandatory

Guidance

Sex Input

Sex

CGS-0009

Label the Sex input controls ‘Sex’

Mandatory

CGS-0013

The Sex default state is null

Mandatory

CGS-0023

Sex option button group input controls must consist of four option buttons

Mandatory

CGS-0024

Sex option button group labels are in the order illustrated

Recommended

8 Guidance

Sex Input

Sex

9

CGS-0028

Ensure that Sex controls have no value selected by default and no method of returning to this ‘null’ state

Mandatory

CGS-0029

Use a single control for the Sex drop-down list box

Mandatory

CGS-0030

Ensure that the Sex drop-down list box is blank by default and does not contain a prompt

Recommended

CGS-0015

Make the definitions of the Sex status values accessible to the user

Mandatory

Note The tooltip is one example of how a definition might be displayed. The display style and definition are not part of the guidance

Male Female Not Known Indeterminate	Col2	Col3
	Unable to be classified as either male or female	Unable to be classified as either male or female

Col1	Col2
Male Female Not Known Indeterminate	Male Female Not Known Indeterminate

Sex Input

Male

Female

Not Known

Indeterminate

Guidance

CGS-0010

The Sex values are as illustrated

Mandatory

CGS-0012

Sex data values must never be abbreviated

Mandatory

CGS-0014

The application must not display the underlying coded representation of the Sex data values For example, the standard code for ‘Male’ may be the integer 1, but this number must not appear

Mandatory

10 Guidance

Input Control Definitions

Current Gender

Male ‘Current Gender’ as bFy ethmea ilnedividual to t Other Specific Not Known Not Specified	Col2	Col3
Male Female Other Specific Not Known Not Specified ‘Current Gender’ as by the individual to t	Male Female ‘Current Gender’ as by the individual to t	assigned hemselves
Male Female Other Specific Not Known Not Specified ‘Current Gender’ as by the individual to t	Male Female ‘Current Gender’ as by the individual to t

Other Specific

When the person has a clear idea of what their gender is, but is neither discretely male nor female, for example, ‘intersex’, ‘transgender’, ‘third gender’

Not Known

Used when no information on this subject is known

Not Specified

When the person is unable to specify their current gender or does not have a clear idea of their current gender

11

CGS-0017

Provide definitions for input controls

Mandatory

CGS-0019

Provide a shortened version of the definitions

Recommended

Left Examples of definitions for Current Gender values

Note These definitions are examples only and do not form part of guidance

Input Control Definitions

Sex

Guidance

CGS-0018

Provide access to definitions of the valid values

Mandatory

Left Examples of definitions for Sex values

Note These definitions are examples only and do not form part of the guidance

Not Known

Used when no information on this subject is known

Indeterminate

Used when the person is unable to be classified as either male or female